Facilities Management Tools: Keeping Technician Kits Accounted For

The Cost of Disorganised Maintenance Tools

In-house and outsourced facilities teams rely on expensive specialty tools—including multimeters, pipe threaders, core drills and scaffolding towers—to service commercial properties. When tools are shared among technicians without a formal sign-out process, equipment gets left behind in ceiling voids or plant rooms, leading to expensive replacement cycles.

Common Maintenance Challenges

• Expensive power tools borrowed at shift change and never returned to the main workshop
• No clear accountability when diagnostic testing equipment returns damaged
• Lack of service logs leading to unexpected tool and machinery failures mid-job

How iinventory Solves It

1. Signed Employee Custody Registers: Bind every tool and piece of equipment directly to a specific technician profile via mobile phone QR scanning upon issue.
2. Condition Photography at Hand-Over: Capture visual proof of tool condition before dispatch to eliminate arguments over accidental damage or wear.
3. Scheduled Maintenance Alerts: Track tool operating hours and calibration intervals automatically to keep testing equipment accurate and reliable.

Transparent custody tracking ensures your maintenance technicians always have operational tools on hand while eliminating unexplained equipment shrinkage.